Common Tasks
Quick access to the most frequently performed tasks, organized by role and urgency.
Quick Start
New to the team? Start with the Getting Started Guide then return here for daily task references.
🚨 Urgent Tasks (< 30 minutes)
Website Issues
| Task | Time | Guide | Owner |
|---|---|---|---|
| Site down/errors | 5-15 min | Release & Incident | Jason |
| Broken links/404s | 10-20 min | SEO Redirects | Omar |
| Form not working | 15-30 min | RFI Form Guide | Brian |
| Mobile issues | 20-30 min | Performance Guide | Brian |
Analytics & Tracking Issues
| Task | Time | Guide | Owner |
|---|---|---|---|
| GA4 data missing | 10-20 min | Analytics Standards | Omar |
| GTM tags not firing | 15-25 min | GTM Configuration | Anthony |
| A/B test broken | 20-30 min | Optimizely Tests | Anthony |
📅 Daily Operations (30-60 minutes)
Content Management
- Update page content: Page Changes Guide → Create Asana task → Edit in Drupal → QA test
- Fix SEO issues: SEO Hygiene → GSC analysis → Implement fixes → Monitor results
- Review site performance: Core Web Vitals → PageSpeed audit → Optimize images → Test mobile
Development Workflows
- Code review process: Drupal Standards → Review PR → Test locally → Approve/request changes
- Release preparation: Release Procedures → QA smoke test → Stakeholder approval → Deploy
- Documentation updates: Documentation Workflow → Draft content → Technical review → Publish
📊 Weekly Tasks (1-3 hours)
Analytics & Reporting
| Task | Frequency | Process | Output |
|---|---|---|---|
| GA4 Health Check | Weekly | Review data quality, check for anomalies | Status report |
| SEO Performance Review | Weekly | GSC analysis, ranking changes | SEO dashboard update |
| A/B Test Analysis | Weekly | Review running tests, analyze results | Test recommendations |
| Site Speed Audit | Weekly | Core Web Vitals check, performance optimization | Performance report |
Quality Assurance
- Comprehensive QA sweep: QA Smoke Test → Test all major user flows → Document issues → Create fix tasks
- Accessibility audit: Accessibility Guidelines → Run automated tests → Manual review → Remediation plan
- Content review: Content Standards → Review recent changes → Check for consistency → Update as needed
🗓️ Monthly/Quarterly Tasks
Strategic Reviews
- Monthly: Documentation review, process improvements, tool evaluations
- Quarterly: "Docs Day" comprehensive updates, strategic planning, team retrospectives
👤 Role-Based Quick Start
New Team Member Onboarding
Checklist:
- Access to Asana, GitHub, Drupal admin
- Review who-does-what.md for role clarity
- Complete Digital Experience Funnel overview
- Shadow mentor for first 3 tasks
- Complete first independent task with review
Developer Quick Reference
Daily Checklist
- Check GitHub notifications for PR reviews
- Review Asana tasks for assigned work
- Run QA smoke test before any deployments
- Update documentation for any process changes
Before Code Release
- Code Quality: Follow Drupal Standards
- Performance: Check Core Web Vitals impact
- Accessibility: Verify WCAG compliance
- Testing: Complete QA procedures
- Documentation: Update Recent Updates if significant
Marketing/SEO Quick Reference
Weekly SEO Tasks
- Monday: Review GSC for new issues, check SEO Hygiene
- Wednesday: Analyze Analytics Standards performance
- Friday: Update Strategic Intelligence reports
Content Optimization Workflow
Identify opportunity → Research keywords → Draft content →
Internal review → Technical implementation → Performance monitoring
Project Manager Quick Reference
Task Management
- Daily: Review Asana workflow for task updates and blockers
- Weekly: Check project progress against Growth Roadmap
- Monthly: Facilitate Documentation Workflow reviews
Communication Templates
- Status Updates: Use structured format from Content Standards
- Issue Escalation: Follow Release & Incident procedures
- Team Announcements: Reference Recent Updates for context
🔍 Quick Search Guide
Find Information Fast
| Looking For | Search Terms | Best Pages |
|---|---|---|
| How to fix... | "fix", "troubleshooting", "error" | Guides section, Release procedures |
| How to implement... | "setup", "configuration", "implementation" | Analytics, GTM, Technical guides |
| Process for... | "workflow", "process", "steps" | Documentation workflow, Asana |
| Who handles... | "owner", "responsibility", "contact" | Who does what, Team profiles |
Emergency Contacts
- Site Down: Jason (Backend) + Thomas (Approval)
- Analytics Issues: Omar (SEO/Analytics)
- Process Questions: Brandy (Operations)
- Content Issues: Brian (Frontend/QA)
Page Status: ✅ Active | Last Updated: Auto-generated | Next Review: Quarterly Docs Day
Need Help?
Can't find what you're looking for? Check the Site Map or search the documentation using the search feature (press /).